Modules  →  Planned Maintenance System (PMS)

Planned Maintenance System (PMS)

ShipManager PMS helps ship operators cut unplanned downtime, keep maintenance spend under control and go into audits with confidence, with ISM, TMSA and SIRE 2.0 requirements supported in one cloud-based system.

Ship and shore work in the same system, so everyone sees the same status at the same time.

Work orders are scheduled automatically, equipment performance is visible and spare parts are ready when the job starts.

No maintenance task missed, delayed or undocumented

Every planned and unplanned job is scheduled, approved and followed up in one place. Automated triggers and live status keep your team ahead of the work.

Standardise maintenance once, apply it fleet-wide

A central library of predefined maintenance jobs gives one consistent standard across every vessel — less admin, more time on decisions.

Know the condition of every critical system

One register of all machinery, engines and critical systems — full maintenance history, usage data and condition across the fleet.

  • Save planning time: work orders generated automatically from calendar intervals or running hours
  • Respond fast to breakdowns with manual work orders for emergency and unplanned repairs
  • Keep control of priorities: approve, postpone or reschedule as operations require
  • Urgent jobs get attention first, with tasks classified by criticality
  • Safety paperwork in place: ISM forms and risk assessments attached to each work order
  • Audit-ready at any time, with a full trail of completed, pending and overdue tasks
Premaster Planned Maintenance – work orders
Work Orders

No maintenance task missed, delayed or undocumented

Every planned and unplanned job is scheduled, approved and followed up in one place, so nothing falls between ship and shore. Automated triggers and live status across the fleet keep your team ahead of the work instead of chasing it.

  • Save planning time: work orders generated automatically from calendar intervals or running hours
  • Respond fast to breakdowns with manual work orders for emergency and unplanned repairs
  • Keep control of priorities: approve, postpone or reschedule as operations require
  • Urgent jobs get attention first, with tasks classified by criticality
  • Safety paperwork in place: ISM forms and risk assessments attached to each work order
  • Audit-ready at any time, with a full trail of completed, pending and overdue tasks
  • Assign recurring jobs automatically to every relevant vessel in the fleet
  • Clear expectations for every job: triggers, resources and completion times defined upfront
  • Go from job plan to scheduled work order in one click
  • Everything the crew needs in the plan: ISM reports, risk assessments and spare parts
  • Same maintenance standard on every vessel, whatever the crew or ship
  • Less duplicated work and lower administrative overhead for shore-based teams
Premaster Planned Maintenance – job pool
Job Pool

Standardise maintenance once, apply it fleet-wide

A central library of predefined maintenance jobs gives you one consistent standard across every vessel. Shore teams spend less time on admin and more time on decisions.

  • Assign recurring jobs automatically to every relevant vessel in the fleet
  • Clear expectations for every job: triggers, resources and completion times defined upfront
  • Go from job plan to scheduled work order in one click
  • Everything the crew needs in the plan: ISM reports, risk assessments and spare parts
  • Same maintenance standard on every vessel, whatever the crew or ship
  • Less duplicated work and lower administrative overhead for shore-based teams
  • Complete records for engines, pumps and every critical system onboard
  • Full lifecycle view: warranty details, installation dates and maintenance history
  • Find anything fast with nested structures by system, unit and component
  • Plan maintenance on real data: running hours, pressure and power consumption
  • Spot wear patterns early and act before equipment fails
  • Decide between repair and replacement based on actual performance
Premaster Planned Maintenance – equipment management
Equipment Management

Know the condition of every critical system

One register of all machinery, engines and critical systems gives you full maintenance history, usage data and condition across the fleet. That means fewer surprises and better decisions on where to spend.

  • Complete records for engines, pumps and every critical system onboard
  • Full lifecycle view: warranty details, installation dates and maintenance history
  • Find anything fast with nested structures by system, unit and component
  • Plan maintenance on real data: running hours, pressure and power consumption
  • Spot wear patterns early and act before equipment fails
  • Decide between repair and replacement based on actual performance
  • Real-time stock levels onboard, with automatic low-stock alerts
  • Never run short: requisitions raised automatically at minimum stock levels
  • Parts linked to work orders and job plans, ready for execution
  • Quick replenishment through ShipManager's built-in procurement module
  • Defective parts, warranty claims and supplier disputes logged in the system
  • Less downtime caused by missing or delayed spare parts
Premaster Planned Maintenance – spare parts procurement
Spare Parts & Procurement

The right part onboard when the job starts

Spare parts inventory is connected directly to maintenance planning, so critical parts are available when needed. Purchase requests are raised automatically before stock runs out.

  • Real-time stock levels onboard, with automatic low-stock alerts
  • Never run short: requisitions raised automatically at minimum stock levels
  • Parts linked to work orders and job plans, ready for execution
  • Quick replenishment through ShipManager's built-in procurement module
  • Defective parts, warranty claims and supplier disputes logged in the system
  • Less downtime caused by missing or delayed spare parts
  • Record operating times, fuel consumption and wear indicators for all equipment
  • Measure what matters to you: RPM, pressure, temperature and vibration
  • Less manual logging, as sub-equipment readings update automatically from main equipment
  • Work orders triggered automatically when thresholds or hour limits are reached
  • Lower costs by cutting over-maintenance and unnecessary part replacements
  • Full measurement history ready for audits, inspections and performance analysis
Premaster Planned Maintenance – running hours measurements
RUNNING HOURS & MEASUREMENTS

Maintain on actual usage, not just the calendar

ShipManager tracks operating hours, wear indicators and performance measurements for all critical equipment. Maintenance is triggered by real use and condition, so you avoid both overdue jobs and unnecessary work.

  • Record operating times, fuel consumption and wear indicators for all equipment
  • Measure what matters to you: RPM, pressure, temperature and vibration
  • Less manual logging, as sub-equipment readings update automatically from main equipment
  • Work orders triggered automatically when thresholds or hour limits are reached
  • Lower costs by cutting over-maintenance and unnecessary part replacements
  • Full measurement history ready for audits, inspections and performance analysis
  • Complete service reports: technical descriptions, corrective actions and supporting images
  • Findings, checklists and completion documents attached to each maintenance task
  • Full archive of service reports for audits, inspections and performance reviews
  • Corrective actions followed up to closure through links to findings
  • Less manual paperwork onboard with automated report generation
  • Pass inspections with organised, audit-ready maintenance documentation
Premaster Planned Maintenance – service engineer reports
SERVICE & ENGINEER REPORTS

Audit-ready maintenance records, without the paperwork

Engineers document every job in a structured way, with evidence and direct links to work orders and compliance requirements. You get a reliable record for inspections and less time spent on reports onboard.

  • Complete service reports: technical descriptions, corrective actions and supporting images
  • Findings, checklists and completion documents attached to each maintenance task
  • Full archive of service reports for audits, inspections and performance reviews
  • Corrective actions followed up to closure through links to findings
  • Less manual paperwork onboard with automated report generation
  • Pass inspections with organised, audit-ready maintenance documentation
  • Clear timeline of drydock periods for every vessel in the fleet
  • Full traceability with drydock tasks linked to work orders and findings
  • Shipyard selection, cost estimates and budget approvals in one place
  • Follow supplier and contractor performance throughout the drydock period
  • No surprises: alerts for certificates due for renewal during drydock
  • Less risk of scope creep, delays and compliance gaps
Premaster Planned Maintenance – drydock management
Drydock Management

Drydock on time, on budget, fully traceable

Plan, coordinate and follow up drydock periods in one place, so all maintenance, inspections and certificate renewals are completed on time and within budget.

  • Clear timeline of drydock periods for every vessel in the fleet
  • Full traceability with drydock tasks linked to work orders and findings
  • Shipyard selection, cost estimates and budget approvals in one place
  • Follow supplier and contractor performance throughout the drydock period
  • No surprises: alerts for certificates due for renewal during drydock
  • Less risk of scope creep, delays and compliance gaps
  • Live status of ongoing, pending and completed tasks on any device
  • No bottlenecks: approve, reject or postpone work orders on the move
  • Alerts for critical tasks, overdue work orders and pending approvals
  • Fast and usable even with limited connectivity onboard
  • Role-based access shows each user only what is relevant
  • Continuous oversight across vessel visits, port calls and travel
Premaster Planned Maintenance – mobile application
PMS Mobile Application

Keep maintenance moving from wherever you are

Technical managers and superintendents get real-time access to maintenance workflows while travelling between vessels. Critical decisions are never held up by location.

  • Live status of ongoing, pending and completed tasks on any device
  • No bottlenecks: approve, reject or postpone work orders on the move
  • Alerts for critical tasks, overdue work orders and pending approvals
  • Fast and usable even with limited connectivity onboard
  • Role-based access shows each user only what is relevant
  • Continuous oversight across vessel visits, port calls and travel

Works seamlessly with

Procurement

Turn approved requisitions into purchase orders without leaving the platform.

HSEQ

Link safety incidents directly to the documents and procedures they reference.

Inventory

Match stock on board to what procurement has ordered and what's arriving.

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