Modules  →  Inventory Management

Maritime Inventory & Spare Parts Management

ShipManager gives you full visibility of spare parts, consumables and hazardous materials across the fleet, so vessels have what they need and money is not tied up in excess stock.

Why Inventory Control Matters

Stock levels, storage locations and every material movement are tracked onboard and onshore in the same system.

Know what you have, and where

One central database holds every material onboard — spare parts, consumables and equipment, searchable by IMPA code. Always know what's in stock, where it's stored and what needs replenishing.

Materials approved before they are ordered

Crew request materials directly from onboard, and the office approves through a structured workflow — avoiding unnecessary stock and slow back-and-forth.

Stock records you can trust

ShipManager takes the effort and error out of stock audits — inventory records match what's actually onboard, and discrepancies are flagged before they disrupt operations.

  • Find any material fast by IMPA code or free text, fleet-wide
  • Less manual setup thanks to preloaded industry catalogs
  • Cover vessel-specific items with custom material entries
  • Stock levels updated automatically as materials are used or received
  • Consistent material data across all vessels
  • Reorder on time with direct links to procurement when stock runs low
Premaster Inventory – material management
Material Management

Know what you have, and where

One central database holds every material onboard: spare parts, consumables and equipment, searchable by IMPA code or custom entries. Your team always knows what is in stock, where it is stored and what needs replenishing.

  • Find any material fast by IMPA code or free text, fleet-wide
  • Less manual setup thanks to preloaded industry catalogs
  • Cover vessel-specific items with custom material entries
  • Stock levels updated automatically as materials are used or received
  • Consistent material data across all vessels
  • Reorder on time with direct links to procurement when stock runs low
  • Crew request materials onboard without contacting the office
  • Office managers review and approve in a structured workflow
  • Track every request from submission to approval and ordering
  • Less excess stock and no duplicate orders, thanks to approval controls
  • Approved materials go straight into procurement
  • Full audit trail of requests and approval decisions
Premaster Inventory – material recommendation
Material Recommendation

The right materials, approved before they are ordered

Crew request new materials directly from onboard, and the office approves through a structured workflow. You avoid unnecessary stock and the back-and-forth that slows ordering down.

  • Crew request materials onboard without contacting the office
  • Office managers review and approve in a structured workflow
  • Track every request from submission to approval and ordering
  • Less excess stock and no duplicate orders, thanks to approval controls
  • Approved materials go straight into procurement
  • Full audit trail of requests and approval decisions
  • Save crew time by replacing manual counting with automated stock audits
  • Instant alerts when physical stock differs from system records
  • Every item accounted for with location-based tracking
  • Scheduled stocktaking keeps inventory data current
  • Full audit log of all counts and adjustments
  • Fewer unexpected shortages that could delay operations
Premaster Inventory – material recommendation
Material Recommendation

Stock records you can trust

ShipManager takes the effort and error out of stock audits across your vessels, so inventory records match what is actually onboard. Discrepancies are flagged immediately, before they disrupt operations.

  • Save crew time by replacing manual counting with automated stock audits
  • Instant alerts when physical stock differs from system records
  • Every item accounted for with location-based tracking
  • Scheduled stocktaking keeps inventory data current
  • Full audit log of all counts and adjustments
  • Fewer unexpected shortages that could delay operations
  • Live log of all stock movements across the fleet
  • Transactions linked automatically to the work order or purchase order
  • Find specific transactions quickly with advanced search and filters
  • Full movement history per material, vessel or time period
  • Connected to procurement and planned maintenance, no re-entry
  • No guesswork when investigating discrepancies or planning reorders
Premaster Inventory – transactions
Inventory Transactions

See every stock movement, as it happens

Every stock movement is logged in real time, whether consumed in a work order, received from a supplier or transferred between vessels. Nothing goes untracked.

  • Live log of all stock movements across the fleet
  • Transactions linked automatically to the work order or purchase order
  • Find specific transactions quickly with advanced search and filters
  • Full movement history per material, vessel or time period
  • Connected to procurement and planned maintenance, no re-entry
  • No guesswork when investigating discrepancies or planning reorders
  • Storage structures that match each vessel's layout, on several levels
  • Precise tracking with storage locations assigned to each material
  • Search and filter by location to find items instantly
  • Less time spent hunting for parts during maintenance or operations
  • Consistent storage organisation across the fleet
  • Connected to inventory transactions and stocktaking
Premaster Inventory – storage location
Storage Locations

Find the right part in seconds

Map exactly where every item is stored, by vessel, deck, room or compartment. Engineers spend their time on maintenance, not searching the ship for parts.

  • Storage structures that match each vessel's layout, on several levels
  • Precise tracking with storage locations assigned to each material
  • Search and filter by location to find items instantly
  • Less time spent hunting for parts during maintenance or operations
  • Consistent storage organisation across the fleet
  • Connected to inventory transactions and stocktaking
  • Hazardous materials identified and flagged automatically in your inventory
  • Generate the IHM reports and documents regulators require
  • Instant compliance checks against current maritime safety standards
  • Know location and quantity of hazardous materials on every vessel
  • Easier certification with structured, audit-ready documentation
  • Lower risk of non-compliance penalties and failed inspections
Premaster Inventory – IHM
INVENTORY OF HAZARDOUS MATERIALS (IHM)

IHM documentation ready when you need it

Identify, track and document hazardous materials onboard in line with international regulations, including the EU Ship Recycling Regulation and the Hong Kong Convention. IHM is built into your inventory, not managed in a separate spreadsheet.

  • Hazardous materials identified and flagged automatically in your inventory
  • Generate the IHM reports and documents regulators require
  • Instant compliance checks against current maritime safety standards
  • Know location and quantity of hazardous materials on every vessel
  • Easier certification with structured, audit-ready documentation
  • Lower risk of non-compliance penalties and failed inspections

Works seamlessly with

Procurement

Turn approved requisitions into purchase orders without leaving the platform.

Planned Maintenance (PMS)

Attach ISM forms and risk assessments straight to the maintenance tasks they belong to.

Finance

Keep invoices, budgets and vessel spend reconciled in one place.

Let's talk!

A member of our team will be in touch soon.

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
By clicking “Submit” you agree to our TOS and Privacy Policy.
Looking for technical and product support? Click here.