Modules  → Crew Management

Maritime Crew Management Software

Certifications, training, payroll and health records for your entire fleet, tracked automatically so nothing expires unnoticed.

Every seafarer's record, current, compliant and accessible — across the entire fleet.

Fragmented crew records mean missed certificate renewals and manual payroll headaches.

Never miss a renewal

Real-time alerts flag expiring certificates and training gaps before they become compliance risks.

Payroll without the spreadsheet chaos

Automated payroll and expense tracking from embarkation to sign-off, with full financial transparency.

A healthier, safer crew

Medical records, rest hours and evaluations are tracked automatically, supporting ILO/IMO standards and reducing fatigue risk.

  • Centralized view of all required certificates
  • Seafarer portal for self-management of own certificates
  • Alerts for upcoming expiry dates
  • Manning requirements linked to rank and vessel
  • Multiple dashboards for quick access
Premaster Crew Management – certifications documents
Certifications & Documents

Stay Compliant with Crew Certificates

ShipManager gives you a single-screen view of all required crew certificates — including seaman's books, endorsements, passports, and visas. Expiry alerts ensure timely renewals before inspections catch you off guard.Collaborative working areas, with control, for all information.

  • Centralized view of all required certificates
  • Seafarer portal for self-management of own certificates
  • Alerts for upcoming expiry dates
  • Manning requirements linked to rank and vessel
  • Multiple dashboards for quick access
  • Automated tracking of work and rest hours
  • Alerts for approaching rest period requirements
  • ILO and IMO compliance guidelines built in
  • Detailed logs of crew work schedules
  • Reporting tools for regulatory compliance
Premaster Crew Management – work rest hours
Work & Rest Hours

Smart Tracking of Crew Work & Rest Hours

ShipManager automates the monitoring of work and rest hours to prevent fatigue, protect crew wellbeing, and keep your vessels compliant with ILO, IMO, and flag state requirements.

  • Automated tracking of work and rest hours
  • Alerts for approaching rest period requirements
  • ILO and IMO compliance guidelines built in
  • Detailed logs of crew work schedules
  • Reporting tools for regulatory compliance
  • Efficient payroll calculations from embarkation to sign-off
  • Individual tracking of crew expenses
  • Management of cash advances and slop chest payments
  • Calculation of deductions and additional earnings
  • Generation of detailed payslips
  • Streamlined payroll approval workflow
  • Seamless integration with the Finance module
Premaster Crew Management – payroll management
Payroll Management

Effortless Crew Payroll Management

ShipManager tracks payroll and expenses from embarkation to sign-off, streamlining calculations and giving you a clear overview of all data in one place.

  • Efficient payroll calculations from embarkation to sign-off
  • Individual tracking of crew expenses
  • Management of cash advances and slop chest payments
  • Calculation of deductions and additional earnings
  • Generation of detailed payslips
  • Streamlined payroll approval workflow
  • Seamless integration with the Finance module
  • Custom contract generation with auto-filled crew data
  • ITF-compatible contract templates
  • Upload and convert external forms to printable formats
  • Streamlined digital signing process
  • Centralized access to all crew contractual documents
Premaster Crew Management – contracts forms
Contracts & Forms

Generate Crew Contracts in Seconds

We automate the full contract lifecycle — from generation to signing — so your crew administrators spend less time on paperwork and more time on people.

  • Custom contract generation with auto-filled crew data
  • ITF-compatible contract templates
  • Upload and convert external forms to printable formats
  • Streamlined digital signing process
  • Centralized access to all crew contractual documents
  • Online appraisals with scoring and evaluation forms
  • Archived forms for easy historical reference
  • Individual performance tracking over time
  • Comparative analysis across similar ranks
  • Training needs identification based on performance data
Premaster Crew Management – training promotion appraisal
Training, Promotion & Appraisal

Identify Growth Areas and Optimize Crew Performance

ShipManager's online appraisal tool gives you a structured, data-driven view of each crew member's development — so you can act on performance gaps before they become operational risks.

  • Online appraisals with scoring and evaluation forms
  • Archived forms for easy historical reference
  • Individual performance tracking over time
  • Comparative analysis across similar ranks
  • Training needs identification based on performance data
  • Detailed profiles for active crew and those on layoff
  • Filter and search by multiple criteria
  • Quick export of crew lists
  • Fast access to vital crew details for inspections and audits
Premaster Crew Management – personal information
Personal Information

Your Crew Data, Always Up to Date

ShipManager stores all crew personal information in one place — searchable, filterable, and ready to export whenever you need it.

  • Detailed profiles for active crew and those on layoff
  • Filter and search by multiple criteria
  • Quick export of crew lists
  • Fast access to vital crew details for inspections and audits
  • Monitoring of rank, nationality, issuing country, and certificate of competency
  • Administration acceptance tracking
  • Years with operator and years on tanker
  • Customizable criteria per company or OCIMF standards
  • Built-in matrix rules checker for compliance gaps
Premaster Crew Management – OCIMF crew matrix
OCIMF & Crew Matrix

Full Compliance Visibility Across Your Fleet

Our Crew Matrix gives you a real-time overview of officer qualifications against both your company's standards and OCIMF requirements — with instant alerts when something falls short.

  • Monitoring of rank, nationality, issuing country, and certificate of competency
  • Administration acceptance tracking
  • Years with operator and years on tanker
  • Customizable criteria per company or OCIMF standards
  • Built-in matrix rules checker for compliance gaps
  • Centralized health record management for all crew
  • Alerts for upcoming health assessments and vaccinations
  • Easy retrieval of medical records for audits and compliance checks
  • Tracking of medical tests and vaccination schedules
  • Real-time visibility into crew health statuses
  • Incident record management for improved health oversight
Premaster Crew Management – medical records
Medical Records, Health Tests & Vaccines

Keep Crew Health Records Audit-Ready

ShipManager centralizes medical histories, health tests, and vaccination records — so compliance with maritime health requirements is never a last-minute scramble.

  • Centralized health record management for all crew
  • Alerts for upcoming health assessments and vaccinations
  • Easy retrieval of medical records for audits and compliance checks
  • Tracking of medical tests and vaccination schedules
  • Real-time visibility into crew health statuses
  • Incident record management for improved health oversight

Works seamlessly with

Finance

Keep invoices, budgets and vessel spend reconciled in one place.

Mobile App

Bring every module on board; approvals, inspections and reports, from a phone.

HSEQ

Link safety incidents directly to the documents they reference.

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